Streamline Your Accounts Payable with Virtual Assistance
Accounts Payable (AP) represents the short-term debts a company owes to its suppliers and vendors for goods and services received. This crucial business function directly impacts cash flow, involving the processes of invoice coding, approval, payment, and reconciliation. For small and medium-sized businesses (SMBs) and solopreneurs, maintaining an in-house accounting team can be costly and inefficient.
Outsourcing AP to experienced virtual specialists from India offers a cost-effective solution. These experts ensure that payments are made only for valid and accurate invoices, effectively managing the daily payment cycle. This not only protects your company’s cash flow and assets but also enhances financial control.
Comprehensive Payment and Expense Tracking
Complete Accounts Payable Solutions
Our Comprehensive 6-Step Accounts Payable System
Streamline Recordkeeping & Financial Reporting
Invoice Processing
Our accounts payable team receives digital invoices and cross-checks them with purchase orders and goods receipts for accuracy.
Streamlined Invoice Processing
Our virtual accounts payable specialists verify and approve supplier invoices before recording them in your ERP and processing payments.
Variance Analysis
Our Accounts Payable specialists in India meticulously review invoices to identify and flag any discrepancies in quantity.
Payment Approval
Once all discrepancies have been reviewed and resolved, the invoice is validated and approved by the designated authority.
Payment Processing
After thorough verification and cross-checking, payments are promptly executed and remittance details are efficiently communicated to the vendor.
Invoice Management and Closure
Upon receipt of payment, invoices are promptly marked as settled, removed from the active system, and archived into designated repositories for efficient record-keeping.
Clients Says 
Exceptional service and professionalism! They consistently deliver outstanding results, exceeding our expectations every time.
Our FAQs on Accounts Payable Services
Why Outsource Accounts Payable?
Handling paper invoices and optical character recognition (OCR) can be incredibly time-consuming and costly, especially when transitioning to advanced tools like QuickBooks. Outsourcing your accounts payable processes enhances overall efficiency by streamlining accounting operations, all while avoiding the high costs associated with system upgrades.
When should I consider outsourcing accounts payable?
Here are the top signs that indicate you should outsource accounts payable functions:
- Overdependence on manual entry of paper-based records
- Recurrent processing discrepancies and errors
- Trouble identifying cost saving options
- Crippled supplier relations
- Employing outdated software
- Overdue payments
- Unskilled resources or staff
- Need for systematic processes
Why Outsource Your Accounts Payable to Us?
Beyond significant cost savings, outsourcing your accounts payable to us streamlines your essential processes, provides around-the-clock support, and ensures that even urgent accounting tasks are handled efficiently by a dedicated specialist.
Is outsourcing accounts payable services to Virtual Employee Zone secure?
Yes, it is completely secure. At Virtual Employee Zone, we prioritize your data’s safety with robust security protocols. Our dedicated IT team, consisting of over 50 certified experts in Cisco, Linux, and Microsoft, provides continuous monitoring to ensure the highest level of protection for your sensitive information.
Please provide your contact information and High level Project requirements below
we will get back to you within 24 hours
- +1 248-766-8223
- info@virtualemployeezone.com
-
809 Grovecrest Rochester Hills
Mi - 48307 USA
